November 1, 2005
5:30pm
in the library

PATAGONIA PUBLIC LIBRARY BOARD OF TRUSTEES’ MINUTES FROM SEPTEMBER 20, 2005 MEETING

Present: Cornelia O’Connor, Phyllis Patty, Betsy McGee, Anu Tarahum, Abbie Zeltzer, Craig Cegavske, Elvia Gallaher
Absent: Carolyn McIntosh

Call to Order: 5:53 p.m.

Call to the Public: No one came forward

Discussion and approval of August minutes: Phyllis moved to approve, Cornelia second, motion carried

Librarian’s Report: (see prepared report in “Librarian’s Reports” file) The “Generation of Readers” project will not be housed at the Library but in the community. Amy Stone will be handling this program for those parents with childlren in school, the Library will focus on pre-school children and their parents. It will be a cooperative effort between Abbie and Amy. Abbie is working on establishing equal access for those in the coomunity that may not have access to the website. Book discussion groups are going well, 10 to 12 participants in each of the two groups. The Library will most likely go with Qwest DSL this fall, T1 is faster but more expensive. Abbie is still checking out all the connectivity information. Abbie sent out inquiries about Library Districts to other libraries, she only heard back from Yuma. This proposal is still in the talking stage, the Board will wait for real concrete numbers and proposals before considering same. Anu moved to accept the report, Elvia second, motion carried.

President’s Report: None

OLD BUSINESS

1. Craig handed out the second draft of the policies and procedures. He thinks the procedure portion could become the volunteers’ handbook. Craig thinks that any changes in policies would have to be voted upon. The Board wonders if this could be done with one vote or would each change require a vote? Two sections need major re-writes 1) internet use 2) collection development policy. Abbie would need possibly 3 months to re-work the latter. The Board may need to defer the rest of the revisions until these two are completed. Cornelia had obtained a prototype of library policies and procedures from the Internet, several Board members felt those too general to follow since the Patagonia Library has unique policies and procedures to address.

2. Evaluation process/job description for Librarian, tabled until next meeting.

3. Mission Statement: Cornelia prefers Betsy’s submission and suggestion, we put this into the revisions of policies and procedures to review and comment upon later.

4. Discussion re plans for courtyard area, tabled until next meeting.

5. The County-wide library district was discussed during the Librarian’s report, see above.

6. “Public Feedback” form, tabled until next meeting.

NEW BUSINESS

1. New Parking Plan, (see Attachment), Abbie has gone before the City Council as a private citizen and presented the new parking plan which Gary Gay drew up. A committee was formed to study and defend this plan before the Council at large.

2. No report on the Friends’ September meeting.

Next Meeting: Tuesday, November 1, 2005….5:30 p.m. At the Patagonia Public Library

Meeting was adjourned at 7:17 p.m., Betsy moved, Anu second, motion carried.

Respectfully submitted, Betsy McGee, secretary